Why Are Accountants Moving To Virtual Offices?



A virtual office gives any accounting firm a physical address and workplace-related amenities without the need for a long lease or administrative staff overhead.

Furthermore, because of its services, free staff for administrative tasks, and shorter commutes, a virtual office can help your accounting firm be more efficient. Each employee should work from the most convenient location, and the company is not limited to hiring locally.

As more people find ways to work remotely, the benefits of a virtual workplace for any accounting company are obvious. In this article, we’ll look at some of the reasons why accountants are increasingly using virtual offices.

Let’s dive in!

1. Real Business Address for the Accounting Firm

A business address to an accounting firm allows remote businesses to establish a physical presence and improve their professional image. It can be used in company documents, websites, and other places. You can also use it to receive mail or packages.

2. Mail Receiving & Forwarding Services for the Accounting Firm

Most virtual offices, including ours, offer extensive mailing services to account firms. They will accept and sign for packages and mail. They’ll either call you to come pick up the items or direct the mail to you. They’re also usually happy to ship packages for you so you don’t have to wait for them to be picked up or dropped off somewhere.

Some even offer envelope opening and scanning. In this case, they will scan your letters and email them to you so you won’t have to wait.

3. Live Answering Services for the Accounting Firm

Live answering services allow you to stay on top of every phone call that your company receives. Customer service representatives will answer the phone and follow a loose script written by your company in order to further direct your calls and assist customers. They can usually answer quick questions about your mailing address and book appointments, as well as forward any further calls to the appropriate team member or take a message.

Accounting can benefit from live answering services. It makes your company appear extremely professional, and it prevents your team from being interrupted by phone calls all day, every day. This can be a huge help when it comes to staying focused and increasing productivity.

4. Printing & Fax Services

Some virtual offices, such as Icon Offices, will provide printing, faxing, and photocopying services for your accounting firm. Sometimes they’ll have someone on-site who can handle this like a receptionist, but other times it simply means you have access to these tools. You may be limited in the number of copies you can print or create, but make sure to read the terms of your agreement and make sure they correspond to what you require.

In any case, having instant access to photocopiers, high-quality printers etc without having to buy them yourself is extremely convenient.

5. Virtual Phone Number for the Accounting Firm

Virtual offices assist accounting businesses in setting up virtual phone numbers or even keeping them as part of the membership plan. These are typically accessible via desktop and mobile apps on your existing devices, but allow you to have a business line instead of your personal number.

Virtual phone numbers for accounting firms are simple to obtain and frequently cost-effective. However, keep in mind that your business phone numbers can be ported to other providers or that you will retain access to them if you ever need to leave the virtual office. Avoiding changing your company’s primary phone line can be a wise decision.

Final Saying

Virtual offices aren’t suitable for every business, but they’re a great option to consider for accounting firms and brands that primarily work remotely but want access to occasional office space and impressive traditional office benefits.

The ability to provide a professional work environment for yourself, your team, and your clients without the overhead of a commercial lease can be a huge asset, especially when you consider the business services that are typically included with virtual offices.

There are numerous virtual offices available throughout the UK, providing brands with numerous options. Before you go looking for a virtual office for your accounting firm in the UK, make sure you’ve thought about what you want and need from it to ensure that it will meet your needs both now and in the future. Do you have a question? Contact Icon Offices right away.

The views expressed in this article are those of the authors and do not necessarily reflect the views or policies of The World Financial Review.