What Is Cloud-Based Archiving and Why Is It Important for Businesses?

important for business

Are you familiar with cloud storage? Cloud-based archiving is just like cloud storage, except it’s related to data archiving.

However, cloud storage isn’t necessarily archiving. Rather, it’s merely storing data in the cloud. Archiving involves more than just storage, and it’s usually the process of moving data off primary storage platforms.

Cloud-based archiving is just what it sounds like. Your data’s in the cloud, but the actual process of archiving takes place somewhere else.

If you’re wondering what’s so important about cloud-based archiving, there are actually a lot of benefits. Let’s take a look at a few of the reasons why cloud-based archiving is so important for businesses.

The Advantages of Cloud Archiving

A growing number of enterprises are understanding the advantages of cloud archiving software. Some of the primary benefits of cloud archiving versus on-premises archiving are listed below.

The cloud has the potential to be more cost-effective

For many companies, the cost will be a major concern. Organizations may save large upfront expenditures with cloud archiving since appliances and other hardware are not required.

Archiving equipment is expensive. By archiving data in the cloud, IT departments may save a significant amount of time. There are no maintenance expenditures, no need to update hardware, no need for patching, and no need to acquire extra storage devices.

Cloud archiving may be the most cost-effective and practical option, especially for SMBs and small businesses that lack the IT equipment and personnel to maintain on-premises data archives.

The cloud provides more flexibility

Because the cloud is scalable, storage capacity may be simply altered to fit the demands of the organization. As capacity grows, more storage space becomes accessible instantaneously, and as the numbers of users decrease, expenses may be scaled down as well.

You will not be charged for storage capacity that is not being used, and you will never run out of storage space.

Most cloud archiving solution providers do not restrict data storage and instead charge a fixed rate per user.

The cloud offers greater security

While there have been reports of data breaches in the cloud, archiving in the cloud may be a more secure alternative than on-premises options.

Customers’ archives are securely kept in HIPAA-compliant data centers, and data is encrypted at rest and in transit to and from the data archive. Data is also backed up automatically.

The cloud allows for more control

When you use cloud-based software for your business, you have complete control over what is installed, run, and accessed on corporate devices. Keeping software up to date and consistent across many devices, workspaces, and systems used to be a huge and ongoing task.

It’s a lot simpler today, thanks to cloud computing. Controls may be put in place to ensure that every device in your business is running the most latest versions of compatible software, substantially simplifying compliance.

Many cloud computing suites improve compliance by offering monitoring services that notify you when settings are changed or security laws are breached. These active monitoring technologies remove human errors from the compliance reporting process while also boosting your overall security.

The cloud offers easy access to data

One of the most significant benefits of cloud-based archiving is the speed with which data may be discovered and restored.

Cloud-based email archiving services often feature more sophisticated and quicker search capabilities, allowing for faster and more efficient search and retrieval than on-premises systems.

For example, because many organizations utilize cloud email services like Office 365, it makes sense to keep the email archive in the cloud as well, as transfers from cloud service to cloud service are quicker than transfers from cloud email to an on-premises archive.

The cloud makes archiving simple

Using a cloud archiving service is often the most convenient option. Implementation is fast and simple, with the little skills and knowledge necessary to get started and the service provider handling practically everything.

Software updates and patches are performed automatically, security is maintained, backups are automated, and there is no hardware to maintain or protect.

Cloud archiving services are a set-and-forget option that may significantly reduce the IT department’s workload.

The cloud helps in keeping up with changes.

Cloud service providers are compelled to stay up with technology advancements, increased security concerns, and regulatory changes. When you work with a cloud service provider, you are immediately supported by a team of innovative industry pros.

When a new security threat appears, cloud service providers will be among the first to identify it and offer a solution. By the time changes become widespread, a new solution is almost always in the works.

Conclusion

Cloud-based archiving is becoming an increasingly popular option for companies of all sizes. The benefits of cloud archiving include affordability, flexibility, security, controls, and accessibility. Cloud-based archiving services allow companies of any size to easily, securely, and cost-effectively archive their data.

The views expressed in this article are those of the authors and do not necessarily reflect the views or policies of The World Financial Review.