Things To Consider In Clinical Onboarding

Things To Consider In Clinical Onboarding


Like any other industry, onboarding new employees in the healthcare sector is no easy task and requires meticulous planning. It comprises orientation, training, transition into a job role, and continued professional development. Employee onboarding software solutions available extensively in the market make the process much easier and attract organizations from all walks of life, including medicine and healthcare. 

What Is Clinical Onboarding?

Clinical onboarding is the process of welcoming new healthcare professionals to organizations in the healthcare services sector, providing them with relevant training, tools, and resources, and introducing them to the organization’s goals and policies. Additionally, healthcare organizations must comply with their country’s respective rules and regulations to ensure that the new hires are eligible and qualify in terms of educational background, certifications, health assessments, and vaccinations. 

Features Of Clinical Onboarding Software

Clinical onboarding software considers industry-specific requirements and processes, ensuring seamless integration into the system. The main features of such software are listed below. 

ID Verification

The software scans all applicant data mentioned in government-issued ID and stores it in the system, reducing errors related to data entry. This data is available in a centralized database for storing, modifying, and updating employee information. 

Background Screening

Once in the system, the software can initiate comprehensive background screening by looking at criminal databases and other legal repositories. It can also verify licenses, employment history, motor vehicle reports, etc. 

Occupational Health Screenings

All healthcare professionals require regular screenings as they are continuously close to immunocompromised patients. The software allows the organization to book all necessary health tests, including drug and alcohol testing. The same platform also displays reports securely and confidentially. 

Document Management

The software platform enables the organization to store scanned documents electronically and systematically throughout the employment of the professional. It makes it easier for the employer to retrieve the necessary information within seconds instead of rummaging through endless folders for hours. 

Best Clinical Onboarding Practices

A robust onboarding process improves employee retention and productivity. The best clinical onboarding practices to consider when creating or restructuring your onboarding process are as follows. 

Clinical Onboarding Checklist

The hiring process involves a lot of minute tasks and activities. A small oversight may hamper the overall onboarding experience of new employees. Therefore, it is essential to maintain a checklist that covers all the details of the onboarding process and is complete with a methodology to keep track of all documents and training requirements. The comprehensive list helps new hires to adapt to their new role and work environment efficiently. 

Assigning Mentors And Buddies

It can be daunting for new hires, especially freshers, to walk into an alien environment alone. Assigning mentors and buddies to the new hires before the orientation allows them to interact with their future colleagues, understand the company processes, and feel comfortable and confident during their onboarding process. 

Building Professional Relationships

The respective teams must know that a new member will join them to make integrating and working easier. Introduce the new hires to all their colleagues and organize interactive sessions so they can get an opportunity to get to know each other and start building trust and professional relationships. 

Creating Onboarding Experience

New employees must feel free and relaxed during the onboarding process. Do not try to conclude the orientation process in one day. Create a complete onboarding experience so that the new hires may transition into their new role smoothly without feeling overwhelmed or wary.   

How Can You Ensure Successful Onboarding?

Ensuring successful onboarding requires patience and several trials and errors. It also requires you to take away resources from patient care services and ask them to work on developing a robust onboarding strategy for your healthcare organization. The best way to ensure successful onboarding in such an organization is to outsource the entire process to a third party, saving time and resources and ensuring successful employee orientation and retention. 

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