It is very easy to assume that not all sorts of studies require lots of creative writing. That is true, but many spheres involve business writing, and that may turn out to be even harder to master. If you happen to be a finance student, you know what we are talking about. Of course, while you are still in college, you can benefit from the best academic writing services there are on offer. The experts in business writing will help you succeed with any task. However, what shall you do when it comes to real life? What is meant is a proven fact that there is a lot of reading and writing in the professional finance sphere too. Taking all that into consideration, we decided to give a handful of tips to follow to perfect your business writing and build your professional career easily and successfully!
The first thing you need to do before you start to write is to consider the relevance of your text. You need to evaluate the target audience, the subject, and its relevance to the audience. It is best to keep in mind that no one wants to get through the pages of unnecessary writing irrelevant to the subject.
Keep it compact
As it was mentioned above – keep your writing strict to the point and keep it short. Business is an area where people value their time greatly. That is why, when you have a point, state it compactly and clearly, bring the key subject to the surface, do not make the reader look for the details all over the text.
Put it simply
Of course, when you are in college, you want to show off all the pretentious words that you know. However, that does not work well in real life. The fact remains that no one wants to check every word in the dictionary to get the general meaning of your message. That is one of those key points that many people leave out, and that affects their rise up the career ladder, not in a very positive way.
It is obvious that everyone writes the way he or she talks in real life, at least close to that. Nevertheless, even if you are an eager user of Past Voice in real life, that would be one of the major mistakes you make in your business writing. The truth is that Active Voice is clear and direct, not to mention that it is more interesting. Surely, there are cases when Passive Voice is irreplaceable, but it is best if you set a rule to stick to the Active one as closely as possible in your writing.
Keep it professional
Very often, we hear the same rule applied to the aspect of writing – you should be unique. That is partially true. However, you need to be extra careful when composing a business text. The fact is that even if you want to drop a few lines to ease the atmosphere, you need to think about it thoroughly. Some innocent joke that you think is fun at the moment may show your unprofessional side, and that is something none of the successful people would want. A piece of advice, once you write something, think about it as if it were an article in a popular newspaper – would you feel comfortable about it? If the answer is positive, then there is nothing to worry about!
State the purpose
If you are usually writing some informative messages, then you may skip this one. However, if you are composing the text with a purpose to it, make sure that it is clear and that the reader will get it straight away. Try not to leave anything hidden in-between the lines.
Be it a title that you need or an email subject, it must be catchy. However, at the same time, it should specify your message in general. That is why it is safe to say that the title or the email subject is the key point to your success, so you need to give it some thought and consideration before applying it to the text.
Stick to the point
Yes, it sounds obvious enough that you should stick to the point in your text, but that should be a sole topic. What is meant is that you shouldn’t be changing the subject of your message with every next paragraph. Keep your attention centered at one topic throughout the text so that the reader does not get confused as to which point is the main in this message.
Keep it positive
There is this one unspoken rule that everyone should be aware of not only finance students. You should never bring the bad news over the email or a letter or any other written piece. It is very easy to misread the tone as well as the intentions of the message, which contains some bad news, so it is always best to do it in person. It is a lot harder, but actions speak louder than words, right?
Don’t be lazy
This can be understood in various ways, but what we have in mind is proofreading. You shouldn’t be too lazy to proofread the text before handing in. You may even give it some time before you get back to it so that you can view it from a different angle.