Coordination and communication are essential for the success of any business. Your staff will need the proper resources to accomplish each of these goals. A unified communications system is a one-stop shop for any small business. Prioritising features is essential when deciding between competing platforms, as there are a number of options including digital mailboxes. With that in mind, here are some of the best examples you should look for.
Ability To Scale
Every business wants to get bigger. As you add people to your team, you’ll need to think about how your technology can grow with you. It should be simple and easy to do. You need to have this kind of control with your chosen unified communications platform. You should be able to add users with just a few clicks, if possible. Make sure to ask about this when you’re looking at different providers.
Support For Your Business
Business continuity is important for every business. If your company doesn’t have communication systems, it could be in danger if there are natural disasters or other disruptions. Business continuity is helped by unified communications. The system has the capability of ringing all destinations for each call. If no one picks up, the call can be routed to another number (a mobile phone, perhaps, or an automated attendant) of your choosing.
With unified communications, workers can take and make calls from any location using VoIP (voice over internet protocol). Calls can be taken from either an office computer or a mobile device. The quality of your calls will remain constant regardless of where you are. Managing a cloud-based telephony system is also simplified due to the use of a centralised web interface. You will have access to the full suite of capabilities available on modern business telephones, including voicemail to email, call parking, call forwarding, and call recording.
Call analytics can be used to monitor the efficiency of both sales and support teams. The utilisation of your groups can be monitored through reports. You can use these reports to assess your team’s performance and the quality of your customer interactions. This functionality is crucial if your company’s sales and support staff primarily communicate with customers via telephone conversations.
These days, video conferencing is an absolute must in the corporate world. This method of communication can be used by your team when in-person meetings are impractical. Video conferencing is a feature of many UC platforms, but not all of them are created equal. Identifying the system’s security is crucial for protecting user privacy and staying in compliance with regulations.
It must also be straightforward to implement. Your staff shouldn’t have to undergo lengthy training sessions or install numerous programmes. With a browser-based solution, users can begin a conference with a single click and continue working from any location and device.
File Backup And Remote Collaboration
One of the most important factors in streamlining teamwork is having easy access to a safe central repository for all relevant documents. Your group can now edit the same document simultaneously. With this feature, it’s not necessary to send several versions of a document through email. With unified communications, you can take your teamwork to the next level, and your employees can do their jobs from wherever they happen to be.