What an HR Can Do to Simplify the Process of Work Scheduling

HR team

Part of the task of your company’s HR team is to make work schedules easier. This article offers helpful advice to help your HR department create schedules with minimum fuss.

No workplace can function without at least someone holding down the fort. At any given time, the average business will have one or two members of staff attending to the needs of customers or fulfilling orders. When your SME employs even a single employee, it won’t be long before your schedules start to clash. Workplace scheduling is the process by which a workplace organizes its schedules so that there is always enough staff on the floor.

What can an HR team do to make the scheduling process simpler? It starts with the correct software systems. 

Consider an Efficient HR Software System

The first step to streamlining and thereby simplifying the tasks of the work schedule is to set up an efficient software system that can oversee the workflow. A suitable employee software scheduling solution for businesses and government can simplify the process of work schedules by automating many of the conditions of employment. These systems are easy to interact with so that updates, isolated changes, and other unexpected workforce scheduling issues are simple to tackle.

HR scheduling software can easily record paternity or maternity leave. It allows holiday schedules with a few clicks and faster access to attendance data. You can even use your new software to provide yourself with feedback about the schedules. You could feasibly devise a schedule format that works best 90% of the time and use this as a template moving forward. Efficient HR software systems are the key starting point to creating a simplified work scheduling model using your existing HR team. 

Create Availability Calendars

Next, within the software system or on paper, an HR department, team, or person can create an availability calendar. On paper, this calendar is one large calendar accessible to all employees. When an employee requires time off, they write on the calendar. If more than one employee requires the same day, the second person to sign their name must consult a manager. Simple, yet effective.

To simplify this HR process even further, make those availability calendars an online format. Each calendar can connect to your HR scheduling software, thereby making schedules easier to plan. Employers can enter which days nobody can take off and can print the schedule in spreadsheet format. Employees can file digital requests for days off, while you can create week-on-week schedules that suit everyone. 

Encourage Freedom of Scheduling

If you want to set yourself apart as an organization that treats the employees well, you should encourage your employees to submit requests for time off. In fact, you ought to promote their choice in schedule wherever possible. Employees are far more productive when they get to choose which hours they would like to work. It can avoid resentment and improve team spirit. To facilitate it, you must devise a way in which your employees can freely submit their preferred working hours of a week. An automated HR scheduling software system could do all of this for you, setting you apart as a business where people want to work.

Workplace Scheduling Solutions are Essential

If you work in an industry where you require multiple employees to be on-site at once, then workplace scheduling is an essential part of your working life. However, traditional means of scheduling, such as pen and paper calendars, are on their way out. As we move further through the digital age, it is important that we keep up to date with new workplace technology. It might just be a software program, but it could change your working life. 

The views expressed in this article are those of the authors and do not necessarily reflect the views or policies of The World Financial Review.