Boosting productivity has always been the holy grail of business growth. That being said, achieving maximum efficiency is a tall order for most organizations. There are too many factors involved that simply eat away at productivity.
The good thing is that there are ways to solve most of these issues and boost the productivity of your team by a significant margin. Join us as we go over some of the most popular methods that could help you in this effort!
Communication, or lack thereof, is one of the main causes of low workplace productivity. Every organization, no matter how small or large, has to have clear vertical and lateral lines of communication. The orders and tasks coming from the top have to be concise and clear.
If you have a constant stream of questions and calls for clarification every time you receive or issue a work order, there’s something wrong in your lines of communication. All of these redundant feedback costs a lot of time, makes work difficult, and is generally inefficient.
Be Efficient with Your Meetings
Meetings are necessary. There’s no way around them in an organization that has more than one department. However, how you conduct and organize the meetings can definitely impact the productivity in your workplace. The golden rule of thumb here is to never call a meeting for something that can be done via email.
Emails are an awesome and often underutilized tool that can solve most of your organizational problems. There’s no need to call a meeting for everything. Save meetings for special occasions where face to face communication is key.
The way your offices are organized plays a major role in workplace productivity. Office fitouts exist for a reason and finding a proper one for your organization can completely transform the efficiency of work being done in your workplace. Of course, the nature of the work has to be taken into consideration when figuring out what kind of office layout you want. Design studios and similar creative environments thrive in open office spaces where it’s easy to reach out to other people around you.
On the other hand, more data-oriented workplaces where data crunching makes up for most of the work being done, benefit from cubicles and isolated workspaces.
Delegating tasks is one of those skills that can greatly improve the productivity of individuals as well as entire organizations. Knowing when to pass on a task to someone else can be tricky for some. We all have our own ways of doing things. Entrusting someone else with a task takes trust.
This brings us back to communication. Trust is built on clear communication and is at the very core of any organization.
If you’re a manager, you need to learn how to delegate tasks to people in your team. The same applies if you’re higher up the chain of command. The only real difference is that you need to encourage delegation of authority to your subordinates and low-level managers. Once the entire team is on the same page, workplace productivity will skyrocket.
Get Rid of Distractions
Distractions are a massive issue in just about every workplace. It’s also a fact that distractions come in all kinds of shapes. Getting rid of distractions is easier said than done. We aren’t machines, hence we can’t behave like ones, at least not for long.
However, removing distractions by limiting your employee’s freedoms is an unsustainable strategy. Blocking social media, a no-phone policy, no browsing policy – all of these have proven to be inefficient ways of curbing workplace distraction.
A much more effective way to approach this issue is to make the work more engaging. If your employees are interested in their work, they won’t pay much attention to their phones or social media. This is the only real way to deal with distractions.
Boosting workplace productivity takes time. It’s not something you or anyone else can rush. In fact, boosting workplace productivity is a matter of building a healthy workplace atmosphere and promoting healthy work habits. An organization that rewards its employees for the hard work they do, using both conventional means such as salaries, and non-conventional means, is productive.
The fact that you’ve recognized the problem in your workplace is the essential first step towards finding a solution. Your job now is to lay out a plan of attack and start implementing changes that will ensure a long-term boost in productivity. We hope that these tips we’ve shared with you today will put you on the right path towards achieving this goal.