How to Work as a Notary Online

notary public online

The notarization process is where you will see the biggest difference between online and traditional notary services. Traditional notary services call for the signer to personally appear before a notary public and provide proper identification. The notary public next ascertains the signer’s legal capacity, witnesses the signature, and affixes their official seal.

Instead, a signer may use a video conference with a notary public to get the document notarized remotely. The signer provides proof of identity to one of the online notaries, which can be found using, through video chat by uploading a digital copy of the document to the platform. The digital notary then does an identification check, watches the signer’s video signature, and affixes an electronic seal to the document.

Tips on how to work as a virtual notary public from anywhere in the world

Depending on where you live, you may need to meet different standards or follow different rules in order to practice as a virtual notary. Nonetheless, if you’re interested in becoming a remote notary, these are the broad strokes:

  • Find out what you need. To find out what is needed to become a digital notary, research the rules and regulations in your area. Depending on the jurisdiction, you may need a specified amount of schooling, training, or tests, as well as experience or background checks.
  • Comply with the criteria. Verify your eligibility to act as a virtual notary after you’re aware of the prerequisites. One requirement may be that you have no criminal history and have a notary public commission in your respective jurisdiction.
  • Get the training done. In order to become a remote notary if your jurisdiction permits it, you will need to take a training program or course that focuses on the rules, processes, and technology unique to this kind of notarization.
  • Get the required equipment. To do online notarizations, you will need access to a computer or mobile device equipped with a camera, microphone, and an active internet connection. Also, you may additionally need to invest in any specialized software or apps.
  • Make an effort to become accredited. Submit an application to the commissioning authority or state agency in your country to become a certified electronic notary. To do so, you may need to fill out an application, pay a charge, and provide proof of eligibility.
  • Get the stuff you need. If you want to act as a notary public online from a distance, you’ll need to invest in a digital signature and electronic seal so that clients can be sure they’re dealing with a legitimate notary.
  • Start providing virtual notarial services online. After getting your credentials in order and stocking up on notarial materials, you may start taking on customers remotely through the internet as a notary public.

Again, the particular methods and criteria to become a digital notary might vary by jurisdiction, so it’s important to verify the rules and regulations in your region to be sure you’re doing things the right way.

Skills essential for digital notary

Notaries public who work online must pay close attention to detail if they are to successfully authenticate signers, witness document execution, and complete the notarization process. They must be computer savvy and have a solid grasp of electronic document management, digital signing, and video conferencing software. To successfully connect with customers, explain the notarization process, and address any issues, online notaries must have great communication skills. Moreover, digital notaries must be well-versed in the unique rules and regulations governing online notarization in their region. Customer service is essential for online notaries, so they can quickly reply to questions and keep the notarization process on track.

The views expressed in this article are those of the authors and do not necessarily reflect the views or policies of The World Financial Review.