OCR, also known as Optical Character Recognition, is a software that helps you convert scanned images into an editable text document. It is a tool that every modern office worker should have, as it can help you save a lot of time which you will otherwise spend retyping the document. It can also help you edit PDF documents, as you can convert them into editable file formats with the help of this tool. If you have never come across an OCR software before, and you suddenly have the need to convert a PDF document, this might appear a bit confusing. You must be wondering what is OCR software and how do I use it with PDF? Don’t worry. It is a straightforward process, and all you need is the PDF you want to convert and an OCR software. Having an OCR software in a workplace can be very beneficial, let’s have a look at some of these benefits.
It Saves You the Trouble of Retyping
The best part about having access to an OCR software is that it saves you a lot of re-typing. Now, just assume that you had made a text document of an invoice, and it was lost from your computer due to an operating system crash or accidental deletion. You can quickly get it back on your computer if you have the hard copy format available. Just scan the document and run it through an OCR software, and that is it. You don’t need to type it again. If you are wondering which OCR software to opt for, you can check Soda PDF which has several documents converting options.
Easy Document Editing
OCR also helps you edit the documents that you have already printed or have available in hardcoded PDF format. There are several documents that might require your attention for editing even when you have printed them in hard-format. These documents include Resumes, Contract and Lease agreements. This can be achieved by converting the document into a different file format. Most of the OCR software out their lets you convert the image or pdf into a file format of your own choice. The formats that are preferred by most people are word and excel.
Clears Your Office Space
OCR software can also help you clear all those extra files and documents which are acquiring a lot of your office space. All of those documents can be easily scanned and saved as editable word documents or PDF files on your computer. So, it is time to clear that file cabinet and convert it into a digital folder or a CD.
Makes Digital Searching Easier
If you are in the habit of saving scanned documents or invoices in your computer, you might want to run them through an OCR software first. This will not just make the text editable for you, but this can also help you in making the documents searchable. Saving them in scanned format makes it difficult to search for specific documents. This way you will be able to quickly navigate to the text you were looking for with the help of keywords and phrases.