Benefits of Cloud-Based CMMS Software.


For effective running of business operations, maintenance management is key, more so for businesses where they deal with heavy assets. Maintenance at times tends to be so tiresome but this does not have to be so since cloud-based CMMS software eases that for you. So, in this article today we are going to cover what is meant by cloud CMMS software and the benefits that come with the CMMS software features.


As we have said maintenance management process can be daunting. The people in charge of maintenance and these are the maintenance managers always have a lot that they ought to do and it’s never completely done. For some companies to ease all this, they have incorporated the CMMS software into their systems, and this aids to improve their maintenance operations.

CMMS is an acronym for Computerized Maintenance Management Software. Its core is a database and it also helps to streamline the maintenance operations process. Now we have understood the meaning of CMMS but now we shall define cloud-based CMMS. Cloud or web-based CMMS is a software as a service system and its services are accessed through the internet. With this system, you get to solve many hurdles and your operations run swiftly no matter your location.

We are now going to look into the benefits that come with the cloud-based CMMS software and the reasons why it is best considered:


CMMS betters your business operations since it serves a lot of benefits such as work order management, inventory management, enhancing safety, and asset management. These benefits of course aid the growth of one’s business. CMMS software also eases the staff’s work and ensures efficiency among them. With this software, workers aren’t worn out and can carry out their performance with enthusiasm. It improves maintenance functions with its feature of preventive maintenance which notifies the team of any repairs that need to take place hence, increasing the longevity of the asset.


One of the biggest advantages of cloud-based software to on-premises solutions is that it requires less IT needs saving up on a lot of costs. On-premises solutions require a lot of IT since they are installed on hardware and require a huge IT team to ensure their operations run nicely. Whereas cloud-based requires one to only log in and an internet connection to function. One of cloud-based importance is that it saves on hardware hence being cost-effective.


Cloud-based software aids in vendor support. Vendor support means services that vendors provide such as maintenance and training. If there is any system malfunction is, not a must for one to need an IT system rather your vendor support team can be informed and whatever needs to be fixed is fixed. In security concerns, the cloud-based software can since it can afford robust services. One can transfer and store sensitive data and it is safe and easily accessible no matter where you are.


One of the disadvantages of on-premises software is when there is a breakdown one has to wait for the IT team to back it up and if the breakdown occurs on a weekend then the operations will be at a standstill. For cloud or web-based software, it curbs this since its servers receive constant monitoring. In case of a breakdown, the vendors are usually on stand-by ready to get the servers back up.


With the cloud-based software, thanks to the cloud storage your vendor backs up your CMMS data in multiple servers and locations in case of a breakdown of your computer, your data is still safe and accessible for future use. With an on-premises solution, your software is backed up to your server at regular intervals and if there is a break down one is at risk to lose all their data since it is not properly backed up.


Updates on a cloud CMMS are forthright, all one has to do is to log in and the update will be available, more often it is done automatically. With on-premises CMMS solutions one has to pay extra for updates and these updates have to be installed physically increasing downtime. So users who want quick fixes the cloud-based system works best for them.


As long as one has an internet connection, one can easily be able to log in and access their data or oversee business operations. For an on-premises solution just as the name suggests you ought to have proximity to the site for it to be accessible. With the cloud CMMS, no matter where you are you will be able to access your data. It is also accessible by your mobile phone and gives easy navigation to your system while on the move. 


Another disadvantage about on-premises is speed, as we said earlier it requires a huge team of IT to install the hardware and this is not all. It also takes time for the servers to begin work after installation then, for good maintenance there has to be intense training of the team members. With cloud-based CMMS software, implementation is almost instant. Just after you issue your payment then you are good to go, the only thing required is for you to set up your login credentials and log in for you to get access to whatever it is you want. Vendors also offer training in form of videos and documents for just basic training and this only requires a few days compared to on-premises which may even take months for it to be up and running.


As much as there are benefits that come with an on-premises solution, the cloud-based CMMS software offers a multifold of benefits. As everything in today’s world is becoming more technological cloud-based CMMS is becoming more popular and more industries are opting for it. The integration of a maintenance ticketing systems free tool has also played a role in making maintenance easier.

The views expressed in this article are those of the authors and do not necessarily reflect the views or policies of The World Financial Review.