5 Budgeting Tips for Planning a Small Business

Finding new clients, establishing your online presence, and marketing are some of the things that take priority when building a business. 

However, when planning a small business, you need to consider your business budget at the onset of your investment.

If you would like your business to thrive and be sustainable, having a well-detailed and accurate budget will add an advantage to your business. 

So, how does one create a sustainable and realistic budget for a small business? Here are a few simple and essential tips you need to consider when planning for a small business.

1. Determine Your Income Sources

Tallying your income sources is one of the first things you need to consider first. You need to have a clear picture of the amount your business is bringing and each income source. 

Before including any other sources of your business income throughout the month, you need to determine your sales figures first. Every business model has unique sources of revenue. You can have a brick-and-mortar retail business or an online business. 

A good example is digital marketing, Cryptocurrency website SEO marketing, or freelance content creator. These kinds of businesses have a greater possibility of having various sources of income. You can earn through numerous channels like:

  • Offering consultations to other writers who are starting small freelance businesses.
  • Completing freelance writing projects for businesses that need your services.
  • Creating a writing course and selling it online.

On the other hand, if you are running a brick and mortar, your store sales may be the only source of income for your business.

It does not matter the number of income sources that flow into your business. You need to account for every single source of income. After doing this, you need to tally and reconcile these sources to have a clear picture of your overall monthly revenue. 

2. Work Closely with Your Employees

If you want to plan appropriately for your small business, you need to involve your employees. Do not put all the pressure on yourself even though you own the company.

Your employees need to be aware of the organization’s budget, adhere to its principal, and give insights that they think will stick with the business budget.

The responsibility of having a proper budget should be shared and not left on one person’s shoulders. To budget and effectively plan for a small business, your employees must scrutinize the budget intensely.

Doing this helps you to stay ahead of the uncertainties and plan accordingly. Also, when making changes, you need to inform the employees to re-adjust and understand what the organization expects from them in the future.

3. Define Your Fixed Expenditure

After monitoring your income sources and involving your employees in your business budget, the next important tip is to handle your expenses – beginning with fixed costs.

What are some of the expenses that never change from month to month?  Payroll costs, rent, internet connection, and phone plans, water and electricity bills are examples of fixed costs.

To determine your fixed costs, review all your expenses and see which ones do not change from month to month. After deciding on these costs, the next step is to add them to find your total fixed expenses every month. 

4. Overestimate Your Expenses

On rare occasions is when you will find two projects turning out the same. And different clients have distinct expectations and scope of work, and it becomes difficult to predict when something will surpass your set budget. 

To prevent crippling your business before it starts to grow, ensure you plan and react to unexpected events in the future. Failure to anticipate your expenses or the magnitude of these expenses could lead to disaster for your small business. 

Overestimating your expenses is a good counteract that small business owners should adopt to protect their organizations. This survival tactic will get you a step ahead in risks or a glooming failure. 

Budgeting slightly above your expenses is a good way of preparing yourself in case of any uncertainties.

5. Constantly Monitor and Revisit Your Budget

The final important budgeting tip for planning a small business is going back to your budget often. When your business grows, your budget will also change since it cannot be consistent or static. You will need to re-adjust it according to your profit patterns and growth. 

Understanding the cynical nature and seasonal trends that may affect your budget and the running of your organization takes a significant amount of time. The expenses can dramatically change when the business is new, and you need to accommodate and adjust the ever-changing costs. Therefore, business owners must revisit and constantly adjust their budget as necessary.

Moreover, revising your monthly and annual budgets is essential as it helps you understand what you are overspending, how much you need to cut, and what you are projecting to make.

Also, you will need to consider and factor in the past market trends to help you budget well and prepare for the year ahead. 


Small business owners need to plan when it comes to budgeting for protection against risks and failure. Proper budget allocation ensures that your business can withstand the trials that come unprecedentedly. During its initial stages, a small business will need financial support to run before its establishment, and you will have to allocate funds to cater to various expenses that emerge.

The views expressed in this article are those of the authors and do not necessarily reflect the views or policies of The World Financial Review.